Why PTO/Leave Management Systems are Important?

By OrangeHRM | Published on Mar 20, 2019 | minute read

Striking the right balance between productivity and employee well-being has become a paramount concern for organizations of all sizes. Managing employee leave and time off requests can be a complex and time-consuming task, often leading to administrative headaches and potential misunderstandings. Fortunately, in the age of digital innovation, there is a solution at our fingertips – the Leave/Time Off Management System. This cutting-edge software application is transforming the way businesses manage employee time off, ensuring a seamless and transparent process that benefits both employees and employers.

Common Pitfalls of Managing Leave/Time Off Manually

Missed Leave Requests

An important team project is coming up and two or a few of your highly involved team workers are suddenly absent. Searching through your crowded mailbox  to find two missed leave email requests

You do not know if the same employees were even eligible to take the leave they requested cause you had not kept a record of their leave history.

Unplanned Leave

One of your staff members takes an unplanned leave and you have not been given prior notice and you’re being called up to hear he/she won’t be able to make it to the office. You update your Excel sheet or manually record the leave on your employee files. Weeks later, you're analyzing the monthly total leaves to present at your HR meeting and realize you have recorded the unplanned absence as a casual leave request. There was no leave approval, or prior notice given by the employee on their absence, and your failure to record those systematically has now got you in trouble. 

These unplanned situations are quite common if you are not managing a methodical leave system with leave management software.

Why OrangeHRM?

A comprehensive Leave Management system avoids these disastrous situations and prepares you for employee absenteeism at work, and thus plan your team attendance for important projects ahead. The OrangeHRM PTO/Leave Management module enables you to:

  • Define Employee User Roles or even Create Custom User Roles
  • Employees leave policy
  • Define leave types
  • Keep track of employees' leave history and leave balance
  • Review, and access leave reports at any time
  • Define your own threshold to reduce the risks, costs of Absenteeism, and the damaging amount of leaves taken by an employee. (Bradford Factor Threshold)

With OrangeHRM’s PTO/Leave  Management Module, you no longer need to manage complicated Leave records that are time-consuming and complex manually. It empowers HR Professionals to define the eligible leave types, holidays and leave policies per employee position. The system allows self-service for employees where they can get their leaves accepted in real-time once entered into the system.

The OrangeHRM's PTO/Leave Management module records your leave applied and approved, and the remaining leave balance you're eligible to use. There are no more complications over leave requests by your team as you implement the system throughout the organization. Your employees can update and enter their respective leave requests in the system  This will help your team to plan each other’s leaves efficiently and apply considerably. OrangeHRM’s state-of-the-art PTO/Leave Management module enables you to create and manage multiple leave types and configure rules related to leave types with company and state policies. These customizable features will all be self-configurable so that users can easily switch from manual systems to an automated Leave management system.

If your organization operates in more than one country, you have to manage your staff located worldwide and adapt accordingly to the various leave types per country and the need to record several leave types and leave entitlements will rise, and a modern HRMS should be considered when choosing to automate Leave.

You can practically understand and experience our global  Leave Management Module and other HR Features by signing up for our Free 30-day trial by clicking here.