The world of HR is constantly evolving, and staying ahead means embracing innovative solutions that empower your team and enhance the employee journey. We are thrilled to announce the release of OrangeHRM 7.18, a significant update designed to deliver unparalleled efficiency, compliance, and user experience across your HR operations.
This latest version brings a host of powerful enhancements, with a particular focus on streamlining critical HR workflows, improving data accuracy, and fostering a more connected and transparent workplace. Let's dive into the key features that will transform how you manage your human resources.
Introducing the New Grievance Management Module
A major highlight of OrangeHRM 7.18 is the introduction of a comprehensive grievance management module. This powerful new addition provides a structured, secure, and transparent way to handle employee concerns, fostering a culture of fairness and trust:
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Define Grievance Types per Location - Tailor grievance categories to specific organizational needs.
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Configure Forms, Workflows, and Field Access by User Role - Customize the entire process to fit your internal policies and ensure data security.
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Allow Anonymous Submissions - Encourage open communication by providing a secure channel for anonymous feedback.
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Automate Notifications with Form Tokens and Subscriber Control - Keep all relevant parties informed with automated, customizable notifications.
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Generate Detailed and Summary Grievance Reports - Gain valuable insights into grievance trends and resolutions.
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Track Actions via Audit Logs - Maintain a clear and defensible record of all grievance-related activities.
This module empowers HR teams to resolve concerns consistently and confidentially, promoting a healthier and more productive work environment.
Enhanced HR Administration
Your first impression matters, especially for new hires. OrangeHRM 7.18 refines the very beginning of the employee journey. The welcome email experience has been completely revamped for clarity and efficiency. With refreshed content for Subscriber Welcome, Employee Welcome, and Onboarding Initiation emails, you can provide a clearer, more professional, and streamlined introduction that perfectly suits your onboarding process. This ensures new hires feel welcomed and informed from day one, setting a positive tone for their employment.
Smarter Employee Management for Data Integrity and Professionalism
Managing employee data accurately and professionally is paramount. OrangeHRM 7.18 introduces features that boost both:
Salary Sync Improvements
Say goodbye to data discrepancies! This update ensures real-time salary syncing across your HR and payroll systems. Built-in validation actively prevents mismatches, drastically reducing the need for manual reconciliation and enhancing trust in your crucial payroll data. This is a game-changer for HR Administrators and anyone involved in payroll.
Profile Picture Token in Documents
Add a touch of personalization and professionalism to your official documents. You can now embed employee profile pictures directly into generated documents like PIM (Personal Information Management) letters and disciplinary records. This feature, supported in both PDF and DOCX formats, elevates the presentation of your HR documentation.
Robust Reports & Analytics
Data is power, especially when it comes to compliance and auditing. OrangeHRM 7.18 enhances your reporting capabilities. For organizations needing stringent compliance and audit trails, the Delta Report now tracks changes to sensitive employee identity information. This includes passport numbers, issuing countries, and expiry dates, providing a robust audit trail for regulatory compliance and internal scrutiny. Essential for HR Administrators and compliance officers.
Streamlined Leave Management for Supervisors and Employees
Efficient leave management is key to productivity and employee satisfaction. This update provides supervisors with better tools. Supervisors can now leverage new optional columns in the leave interface for "Entitlements Used" and "Leave Calendar View." This allows them to quickly review leave history and balances at a glance, significantly streamlining the leave approval process and improving decision-making for managers.
Advanced Attendance Tracking for Unrivalled Payroll Accuracy
Payroll accuracy is non-negotiable. OrangeHRM 7.18 brings advanced features to automate and simplify complex attendance rules:
Multiple Consecutive Days Pay Code Rules
Customize your pay rules for back-to-back workdays with unprecedented flexibility. You can now configure unique pay codes for up to 7 consecutive days, including specific thresholds, rates, and minimum hours per day. This is invaluable for organizations with complex shift patterns.
Unworked Holidays Pay Code Rules
Automate accurate pay for holidays that are scheduled but not worked. The system now intelligently applies pay codes even if no punch exists, ensuring fair and accurate holiday pay without manual intervention.
Exclude Breaks from Pay Code Calculations
Simplify payroll and improve accuracy by easily excluding breaks from pay calculations. This feature doesn't even require break punches, making time and attendance management more straightforward for both HR and employees.
Intelligent Recruitment
Recruiting effectively means leveraging all available information. OrangeHRM 7.18 helps recruiters make smarter decisions:
Identify Past Employees and Duplicate Candidates
Save valuable time and avoid redundant efforts. The system now automatically detects if a candidate is a previous employee or a duplicate applicant based on their email address. Visual indicators flag these cases immediately, and a single click reveals crucial details like previous termination dates or past applications. This empowers recruiters to make highly informed decisions quickly.
Extract Candidate Consent Details
Bolster your GDPR and data privacy compliance efforts. You can now easily filter candidates based on their consent status and export this critical data in reports, ensuring you meet regulatory requirements.
Seamless Onboarding
A smooth preboarding experience leads to successful onboarding. This update adds a vital communication link. HR teams will now automatically receive a notification when a new hire successfully completes the preboarding process. This ensures timely follow-ups, prevents delays, and guarantees a smooth transition from preboarding to full onboarding.
Empowered Surveys
Gathering employee feedback is vital, and OrangeHRM 7.18 enhances your survey capabilities. This update introduces Regional/Custom Admin permissions, providing granular access control. Robust audit trails for templates and campaigns offer improved transparency, all while maintaining crucial respondent anonymity to encourage honest feedback.
Mobile App Enhancements
The OrangeHRM Mobile App continues to evolve, offering greater convenience and security for your employees:
Biometric Authentication
Users can now log in using Face ID or Fingerprint authentication, providing faster and significantly more secure access to the mobile app. This improves user experience and data protection.
Exclude Breaks from Pay Codes
Consistent with the web application, pay calculations in the mobile app now accurately reflect break deductions configured in your policies. This ensures payroll accuracy and seamless alignment across all platforms.
View Actual Punch-In/Out Times
Employees can now directly view their real punch-in/out times (not just rounded values) within the mobile app. This provides greater transparency and builds trust in attendance tracking.
Experience the Future of HR with OrangeHRM 7.18
The OrangeHRM 7.18 update is a testament to our commitment to providing a powerful, intuitive, and comprehensive HR solution. From enhanced administrative capabilities and refined recruitment tools to a brand-new grievance module and significant mobile app improvements, this release empowers HR professionals to operate with greater efficiency, accuracy, and strategic impact. Ready to see OrangeHRM 7.18 in action? Book your FREE demo today!